Office Management Assistant & Leahy Vetting Coordinator

Office Management Assistant & Leahy Vetting Coordinator – U.S. Embassy in Sri Lanka

Job Overview

The U.S. Embassy in Colombo is seeking qualified applicants for the position of Office Management Assistant & Leahy Vetting Coordinator in the Political-Economic Office. This full-time role combines office management, executive administrative support, and coordination of the U.S. Government’s Leahy Vetting process. The selected candidate will also receive specialized training on Leahy Vetting procedures.

Position Details

• Job Title: Office Management Assistant & Leahy Vetting Coordinator
• Organization: U.S. Embassy Colombo
• Department: Political-Economic Office
• Employment Type: Temporary (Not to Exceed 5 Years)
• Work Schedule: Full-time (40 hours per week)
• Location: Colombo, Sri Lanka
• Salary: USD 43,543 – USD 63,944 per year
• Grade: FP-07
• Application Period: 18 June 2026 – 30 September 2026
• Eligibility: U.S. Citizen Eligible Family Members (USEFMs) only
• Security Clearance: Top Secret Clearance required

Job Category: HR & Administration

Company Overview

The U.S. Embassy in Sri Lanka represents the United States Government in Sri Lanka and provides diplomatic, political, economic, and consular services. The Political-Economic Office supports bilateral relations and policy initiatives while maintaining high standards of administration and security. Applications for this vacancy will be reviewed on a bi-weekly basis until the position is filled.

Qualifications & Experience

Applicants should possess:

• Completion of two years of university or college studies.
• Minimum two years of work experience in an office or administrative capacity.
• Fluent English language proficiency with excellent written and spoken communication skills, including translation ability.
• Ability to obtain and maintain a Top Secret Security Clearance.
• Willingness to undergo a background investigation and any required pre-employment assessments.

Key Responsibilities

The selected candidate will:

• Manage and coordinate calendars for Political and Economic Unit Chiefs.
• Review incoming correspondence, cables, and official documents for appropriate action.
• Serve as Office Management Assistant within the Political-Economic Section.
• Coordinate and administer the Leahy Vetting process for military and police training candidates.
• Maintain Leahy logs and worldwide vetting databases.
• Coordinate vetting procedures with U.S. State Department agencies.
• Provide customer service and support to Embassy departments and partner agencies.
• Train Embassy personnel on Leahy Vetting documentation requirements.
• Draft official correspondence, diplomatic notes, cables, demarches, and non-papers.
• Arrange logistics, meetings, travel, and appointments for U.S. Government officials.
• Prepare guest lists, invitations, and representational vouchers.
• Maintain office filing systems and archive documents.
• Handle administrative inquiries and coordinate procurement of office supplies and VIP visit requirements.

Required Skills

• Excellent office administration skills
• Strong organizational and record-keeping abilities
• Calendar and executive schedule management
• Professional written and verbal communication
• Document preparation and correspondence management
• Customer service and stakeholder coordination
• Confidential information handling
• Database management
• Time management and multitasking
• Microsoft Office proficiency
• Ability to work in a secure diplomatic environment

Salary & Benefits

• Annual salary ranging from USD 43,543 to USD 63,944.
• Full-time employment (40 hours per week).
• Benefits for eligible family members are administered under U.S. Department of State policies.
• Employment within an internationally recognized diplomatic mission.
• Specialized training on Leahy Vetting procedures.

How to Apply

Applications must be submitted electronically through the Electronic Recruitment Application (ERA) system. Applicants should complete all sections of the application and upload all required educational, experience, language, and supporting documents before submission.

Important Notes

• This vacancy is not open to the general public and is available only to U.S. Citizen Eligible Family Members (USEFMs).
• Applicants must qualify for and maintain a Top Secret Security Clearance.
• The appointment is temporary for up to five years.
• The position remains open until filled, with applications reviewed every two weeks.
• Incomplete applications may be disqualified.

Email (HR Enquiries): ColomboERA@state.gov