Project Administration Executive

Project Administration Executive – Browns Group of Companies

Job Overview

Browns Group is seeking a capable and organized Executive – Project Administration to support and coordinate administrative, facility-related, renovation and infrastructure projects across the Group. The successful candidate will be responsible for project coordination, budgeting, contractor management, progress monitoring, documentation and reporting.

This role is suitable for a project coordination or administration professional with strong planning, analytical, communication and stakeholder management skills.

Position Details

Job Title: Executive – Project Administration
Company: Browns Group / Brown & Company PLC
Job Location: Colombo District, Sri Lanka
Employment Type: Full-time
Job Categories: HR & Administration, Management, Construction & Labour, Engineering & Technical, Private Jobs

Company Overview

Browns Group is one of Sri Lanka’s leading diversified business groups, with operations across several sectors including agriculture, automotive, plantations, leisure, power generation, pharmaceuticals, investments, marine and manufacturing. The Group manages a diverse portfolio of businesses and has a long-standing presence in Sri Lanka.

Qualifications & Experience

• Degree or Higher Diploma in Project Management, Engineering, Construction Management, Business Administration or a related field.
• Minimum 3 years of relevant experience in project coordination, project management, facilities management, construction or a related field.
• Experience in facilities, construction, renovation or administrative projects will be an added advantage.
• Strong planning, coordination and follow-up skills.
• Ability to effectively monitor project budgets, timelines and deliverables.
• Good communication, negotiation and stakeholder management skills.
• Strong analytical and problem-solving abilities.
• Ability to coordinate effectively with contractors, suppliers and internal teams.
• Proficiency in MS Office applications.
• Ability to work independently and manage multiple projects simultaneously.

Key Responsibilities

• Coordinate administrative, facility-related, renovation and infrastructure projects across the Group.
• Prepare project budgets, cost estimates, project plans and timelines.
• Obtain and evaluate quotations from contractors, suppliers and service providers.
• Coordinate effectively with contractors, vendors and relevant internal stakeholders.
• Monitor project progress, quality, timelines, expenditure and deliverables.
• Verify contractor work completion and payment claims.
• Follow up on project milestones to ensure timely completion.
• Maintain accurate project documentation, records and supporting information.
• Prepare regular project progress and status reports for management.
• Identify project-related issues and coordinate appropriate solutions.
• Ensure projects are implemented within approved budgets, required standards and agreed timelines.

Required Skills

• Strong project planning and coordination skills.
• Excellent follow-up and organizational abilities.
• Good knowledge of project administration and documentation.
• Strong budget and cost-monitoring skills.
• Ability to evaluate quotations and coordinate with contractors and suppliers.
• Excellent communication and negotiation skills.
• Strong stakeholder management abilities.
• Analytical thinking and problem-solving skills.
• Ability to manage multiple projects and competing priorities.
• Proficiency in Microsoft Office applications.
• Ability to work independently and meet project deadlines.

Salary & Benefits

• Full-time employment opportunity.
• Opportunity to work with a leading diversified business group in Sri Lanka.
• Exposure to administrative, facilities, renovation and infrastructure projects.
• Opportunity to coordinate with contractors, suppliers and multiple internal departments.
• Professional development and career growth opportunities.

How to Apply

If your profile matches the requirements, kindly forward your CV within 7 days of the advertisement.

Email: careers@brownsgroup.com

Human Resources Department
Brown & Company PLC
34, Sir Mohamed Macan Markar Mawatha,
Colombo 03, Sri Lanka.

Important Notes

• Minimum 3 years of relevant experience is required.
• A Degree or Higher Diploma in Project Management, Engineering, Construction Management, Business Administration or a related field is required.
• Experience in facilities, construction, renovation or administrative projects will be an added advantage.
• Candidates should have strong planning, coordination and follow-up skills.
• Good communication, negotiation and stakeholder management skills are essential.
• Candidates should be proficient in MS Office applications.
• The ability to manage multiple projects simultaneously is required.
• Applications should be submitted within 7 days of the advertisement.
• The position is based in Colombo District, Sri Lanka.