Personal Manager Cum Secretary – Medfuture

Medfuture, a leading healthcare recruitment company with strong operations across Australia and New Zealand, is hiring a Personal Manager Cum Secretary (Executive Assistant) to support its MD/CEO.

This is a high-responsibility executive support role requiring strong organizational skills, discretion, and the ability to coordinate across multiple teams and time zones.

💼 Job Title

Personal Manager Cum Secretary (Executive Assistant)

🏢 Company

Medfuture

📍 Job Location

Colombo 03, Sri Lanka

🕒 Job Type

Full-Time (Onsite)

📋 Job Description

As a Personal Manager Cum Secretary, you will provide high-level administrative and executive support to the MD/CEO while coordinating company-wide operations. You will manage schedules, communications, travel, and key deliverables in a fast-paced international environment.

🔑 Key Responsibilities

• Manage executive calendar, meetings, travel, and correspondence
• Coordinate with internal teams and track project deliverables
• Prepare reports, presentations, meeting agendas, and minutes
• Liaise with sales and operational teams to monitor progress
• Organize local and international travel arrangements (visas, itineraries)
• Handle confidential information with discretion
• Support internal communication and cross-functional coordination
• Manage stakeholder engagement activities and events
• Ensure smooth execution of executive priorities
• Be flexible for extended hours and weekend coordination when required

🎯 Requirements

• Minimum 3–5+ years of experience as an Executive Assistant or similar role
• Excellent English communication skills (written & verbal)
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Ability to multitask, prioritize, and work under pressure
• Strong interpersonal skills and team coordination ability
• Willingness to travel locally and internationally
• Experience in multinational or cross-border environments (preferred)
• Degree or Diploma in Business Administration, Management, or related field (preferred)
• Strong customer service and client-handling skills
• Ability to work early shifts aligned with Australian business hours
• High professionalism, confidentiality, and accountability

⏰ Working Schedule

• 🕔 Working Hours: 05:00 AM – 01:30 PM (Sydney/Melbourne Time)
• 🏢 Work Mode: Onsite (Colombo 03)
• 📅 Holidays: Australian Holiday Calendar

🎁 Salary & Benefits

• 💰 Competitive salary package (based on experience)
• 🌍 Exposure to international business operations (Australia/New Zealand)
• 📈 Career growth in executive-level coordination role
• 🤝 Professional and structured work environment

📧 How to Apply

Send your updated CV along with:

• Notice period
• Salary expectations

📩 Email: hello@medfuture.com.au