Assistant Manager (Planning & Invoicing)

Assistant Manager (Planning & Invoicing) – SGS Lanka (Pvt) Ltd

Job Category: Management, HR & Administration, Private Jobs

Job Overview

SGS Lanka (Pvt) Ltd is seeking a highly organized, proactive, and results-driven Assistant Manager – Planning & Invoicing to join its Knowledge Division. This role is ideal for experienced professionals with strong operational planning, resource management, stakeholder coordination, and invoicing expertise who are looking to build a career with the world’s leading Testing, Inspection, and Certification (TIC) company.

Position Details

Job Title: Assistant Manager – Planning & Invoicing
Company: SGS Lanka (Pvt) Ltd
Job Category: Management, HR & Administration, Private Jobs
Job Type: Full-Time
Employment Type: Permanent
Job Location: Colombo, Sri Lanka
Application Deadline: Not specified

Company Overview

SGS Lanka (Pvt) Ltd is part of SGS, the world’s leading Testing, Inspection, and Certification (TIC) company. Operating a global network of over 2,500 laboratories and business facilities across 115 countries, SGS is supported by more than 100,000 dedicated professionals. With over 145 years of excellence, SGS helps organizations achieve the highest standards of quality, compliance, and sustainability.

Qualifications & Experience

Applicants should meet the following requirements:

• Hold a Bachelor’s Degree, Diploma, or professional qualification in:
  • Business Administration
  • Operations Management
  • Finance
  • Supply Chain Management
  • Marketing
  • Or a related discipline.
• Possess a minimum of 3–5 years of experience in:
  • Operations planning
  • Resource scheduling
  • Invoicing
  • Customer coordination
  • Or a similar operational role.
• Experience coordinating multiple stakeholders in a fast-paced environment.
• Strong understanding of operational planning, resource allocation, invoicing processes, and performance reporting.
• Proficiency in Microsoft Office, particularly Microsoft Excel.
• Experience working with ERP systems, invoicing systems, or workflow management platforms.
• Strong analytical, organizational, and time management skills.
• Ability to manage multiple priorities and meet deadlines.
• Excellent communication, leadership, and problem-solving skills.
• Willingness to work flexible hours, including weekends when required.

Key Responsibilities

• Lead planning and allocation of audit and training resources to optimize operational efficiency.
• Coordinate with clients, auditors, technical experts, and internal stakeholders to schedule audits and training activities.
• Monitor audit schedules and ensure timely completion of assignments and KPIs.
• Oversee invoicing processes to ensure accurate and timely billing.
• Prepare revenue forecasts and assist in monitoring monthly business performance.
• Manage audit-related logistics, including transportation, accommodation, and resource arrangements.
• Coordinate certification-related activities such as recertifications, scope extensions, site additions, concessions, suspensions, and cancellations.
• Liaise with local and international stakeholders, including affiliate offices, to ensure smooth audit operations.
• Build and maintain strong client and auditor relationships.
• Support process improvement initiatives, operational excellence, and compliance with company procedures.
• Ensure compliance with the SGS Code of Integrity, health and safety requirements, and company policies.
• Supervise, coach, and support team members to achieve departmental objectives.
• Perform additional duties and special projects assigned by management.

Required Skills

• Operational planning and resource management.
• Invoicing and billing management.
• Stakeholder coordination.
• Leadership and team supervision.
• Customer relationship management.
• ERP and workflow management systems.
• Microsoft Excel and Microsoft Office proficiency.
• Analytical thinking, organizational, and problem-solving skills.
• Excellent communication and interpersonal abilities.
• Time management and multitasking capabilities.

Salary & Benefits

• Attractive remuneration package.
• Opportunity to work with the world’s leading Testing, Inspection, and Certification company.
• Exposure to international standards and global best practices.
• Professional career growth and development opportunities.
• Collaborative and performance-driven working environment.

How to Apply

Interested candidates should submit their applications via email.

Email:

lanka.HR@sgs.com

Important Notes

• Only shortlisted candidates will be contacted.
• Ensure your application is complete and up to date before submission.
• Candidates should be willing to work flexible hours, including weekends, when required.
• Experience in operational planning, stakeholder management, and invoicing will be a key advantage.