Coordinating Officer

Job Overview

Merchant Bank of Sri Lanka & Finance PLC (MBSL), a subsidiary of Bank of Ceylon, is seeking a dynamic, proactive, and detail-oriented Coordinating Officer – Executive Grade to support the Chief Operating Officer (COO).

The role involves providing executive and administrative support, coordinating governance activities, liaising with senior management and stakeholders, and ensuring the efficient functioning of the COO’s Office.

Job Title: Coordinating Officer
Grade: Executive Grade
Company: Merchant Bank of Sri Lanka & Finance PLC (MBSL)
Location: Colombo District, Sri Lanka
Age Limit: 35 Years
Closing Date: 25 September 2026

Position Details

• Coordinate executive, administrative, and governance activities supporting the Chief Operating Officer.
• Work closely with Department Heads and senior management.
• Coordinate Management Committee, Board Committee, and other executive meetings.
• Monitor reports, submissions, action items, and management requests.
• Prepare meeting agendas, minutes, presentations, correspondence, and official communications.
• Maintain confidential records and support governance and administrative processes.

Company Overview

Merchant Bank of Sri Lanka & Finance PLC (MBSL) is a financial institution and a subsidiary of Bank of Ceylon. The company focuses on delivering innovative financial solutions while maintaining high standards of corporate governance and regulatory compliance.

Qualifications & Experience

• Bachelor’s Degree or Diploma in Business Administration, Management, Secretarial Practice, Office Administration, or a related field.
• Professional qualification in Secretarial Practice, Office Management, Business Communication, or Administration will be an added advantage.
• Minimum 3–5 years of experience in an executive secretarial, coordination, administrative, or personal assistant role supporting senior management.
• Excellent written and spoken English.
• Proficiency in Microsoft Office Suite, including:
  • Word
  • Excel
  • PowerPoint
  • Outlook
  • Teams
• Experience with document management systems is advantageous.
• Ability to prepare reports, presentations, correspondence, and meeting minutes.

Key Responsibilities

• Provide executive and administrative support to the Chief Operating Officer (COO) in managing daily administrative, coordination, and governance activities.
• Liaise with Department Heads and stakeholders to ensure timely submission of reports and papers.
• Organise and coordinate Management Committee, Board Committee, and other executive meetings.
• Monitor and follow up on reports, submissions, action items, and management requests.
• Prepare meeting agendas, minutes, presentations, and official communications.
• Coordinate Board and Committee paper submissions and ensure compliance with deadlines.
• Maintain confidential records and support governance and administrative processes.
• Coordinate multiple priorities while ensuring accuracy and timely completion of assigned tasks.

Required Skills

• Strong communication and interpersonal skills.
• Excellent organisational and coordination abilities.
• High level of confidentiality, professionalism, discretion, and integrity.
• Strong attention to detail.
• Ability to manage multiple priorities effectively.
• Proactive approach and positive attitude.
• Strong administrative and executive support skills.
• Ability to work with senior management and multiple stakeholders.
• Good report writing, presentation, and documentation skills.
• Commitment to service excellence.

Salary & Benefits

• An attractive remuneration package is offered to the selected candidate.
• Career progression opportunities are available for the right candidate.

How to Apply

Interested candidates should apply using the application button provided with this job post.

Applications can also be submitted by email to:

careers.mbsl@mbslbank.com

When applying by email, clearly indicate “Coordinating Officer” in the subject line.

Only shortlisted candidates will be contacted for further evaluation and interview arrangements.

Important Notes

• Age Limit: 35 Years.
• Closing Date: 25 September 2026.
• Selection will be strictly based on merit.
• Any form of canvassing or attempt to influence the recruitment process will result in disqualification.
• Only shortlisted candidates will be contacted.