Senior | Executive (Procurement and Office Maintenance)

Senior | Executive (Procurement and Office Maintenance) – MedFuture Group

Job Overview

Medfuture is seeking a highly organized and proactive professional for the position of Senior / Executive – Procurement & Office Maintenance. The role involves procurement, supplier coordination, office administration, inventory management, logistics, travel coordination and general operational support.

Position Details

• Job Title: Senior / Executive – Procurement & Office Maintenance
• Company: Medfuture
• Job Type: Full-Time
• Job Location: Colombo 03, Sri Lanka
• Experience: 3–5 years of relevant experience
• Work Arrangement: On-site
• Working Hours: From 5:00 AM onwards
• Overtime: OT provided for extended hours

Company Overview

Medfuture is a healthcare recruitment agency connecting medical professionals with employment opportunities across Australia and New Zealand. The company is seeking an organized, proactive and detail-oriented professional to manage procurement, office maintenance, administration, inventory, logistics and travel-related requirements while supporting management and staff.

Qualifications & Experience

• 3–5 years of relevant experience in:
  • Procurement
  • Purchasing
  • Logistics
  • Administration
  • Office Maintenance
  • A similar role
• A qualification in Business Management, Procurement, Supply Chain Management, Logistics, Administration or a related field will be an added advantage.
• Experience in a corporate, professional or management environment will be an advantage.
• Strong knowledge of procurement processes, supplier and vendor management, inventory control and logistics coordination.
• Experience in travel coordination and visa processing will be an added advantage.
• Proficiency in Microsoft Office, particularly Excel and Word.

Key Responsibilities

Procurement & Purchasing

• Manage end-to-end procurement and purchasing activities.
• Source suppliers and obtain quotations.
• Coordinate with vendors and prepare procurement documentation.
• Follow up on deliveries.
• Ensure purchases comply with company procedures, budgets and quality requirements.

Supplier & Vendor Coordination

• Maintain accurate supplier and vendor contact records.
• Build and coordinate effective relationships with service providers and vendors.

Office Maintenance & Administration

• Coordinate office maintenance and repairs.
• Coordinate with contractors and service providers.
• Handle general administrative requirements.
• Support the smooth day-to-day operation of the office.

Inventory & Office Supplies

• Maintain inventory and stock records.
• Conduct regular stock checks.
• Prepare inventory reports and manage replenishment.
• Oversee stationery, sundry items, first-aid supplies and other office-related purchases.

Logistics & Operational Support

• Coordinate logistics and deliveries.
• Arrange transportation and support meetings.
• Coordinate other operational requirements for management and staff.

Travel & Visa Coordination

• Arrange local and international travel.
• Coordinate flights, accommodation and transportation.
• Manage travel documentation.
• Assist with visa processing for management and employees.

Required Skills

• Strong attention to detail.
• Excellent organizational skills.
• Strong negotiation and communication skills.
• Good time-management skills.
• Ability to maintain accurate records, reports and documentation.
• Ability to manage multiple tasks independently.
• Ability to work effectively with internal teams and external service providers.
• Proficiency in Microsoft Excel and Word.
• Strong supplier and vendor coordination skills.
• Proactive, responsible and solution-oriented approach.
• Ability to work efficiently in a fast-paced environment.

Salary & Benefits

• Salary is not specified in the advertisement.
• Overtime provided for extended working hours.
• Opportunity to work in a professional healthcare recruitment environment.
• Exposure to procurement, administration, logistics and operational management.

How to Apply

Interested candidates should email their CV to hello@medfuture.com.au.

Please include your salary expectations and notice period in the email.

Important Notes

• The position is on-site in Colombo 03.
• Working hours start from 5:00 AM onwards.
• Overtime is provided for extended working hours.
• The Australian Holiday Calendar applies.
• Experience in travel coordination and visa processing will be an added advantage.
• Candidates should be comfortable managing multiple operational responsibilities independently.

Job Category: HR & Administration, Management, Private Jobs