Purchasing Officer

Purchasing Officer – Sethma Hospitals (Pvt) Ltd

Job Overview

Sethma Hospitals (Pvt) Ltd is inviting applications for the position of Purchasing Officer – Drugs, Medical & Surgical Supplies in Gampaha, Sri Lanka. The organization is seeking a detail-oriented and responsible professional to manage the procurement of pharmaceuticals, medical consumables, surgical instruments, and other clinical supplies.

The successful candidate will support cost-effective purchasing, supplier coordination, inventory management, and compliance with hospital procurement procedures while ensuring the availability of essential medical supplies.

Position Details

Job Title: Purchasing Officer – Drugs, Medical & Surgical Supplies

Company Name: Sethma Hospitals (Pvt) Ltd

Job Location: Gampaha District, Sri Lanka

Work Location: No. 36, Queen Mary’s Road, Gampaha, Sri Lanka

Job Category: Accounting & Finance, Healthcare & Nursing, Management, Private Jobs

Employment Type: Not Specified

Educational Qualification: G.C.E. Advanced Level, Preferably in the Science or Commerce Stream

Additional Qualifications: Diploma or Professional Qualification in Procurement, Purchasing, Supply Chain Management, Logistics, Pharmacy, or Business Administration

Experience Required: Minimum 2 Years of Relevant Purchasing or Procurement Experience

Computer Skills: Proficiency in Microsoft Excel and Word

Application Deadline: Within 7 Working Days of the Advertisement

Company Overview

Sethma Hospitals (Pvt) Ltd is a healthcare provider located in Gampaha, Sri Lanka. The hospital requires efficient procurement and inventory management to support its clinical departments and maintain the availability of essential medical products.

The Purchasing Officer will contribute to the hospital’s procurement operations by sourcing approved suppliers, coordinating purchase orders, monitoring stock levels, and ensuring the timely availability of pharmaceuticals and medical and surgical supplies.

Qualifications & Experience

• G.C.E. Advanced Level qualification, preferably in the Science or Commerce stream.
• A diploma or professional qualification in procurement, purchasing, supply chain management, logistics, pharmacy, or business administration.
• Minimum of two years of relevant purchasing or procurement experience.
• Experience in a hospital, pharmacy, pharmaceutical company, or medical supplies organization is preferred.
• Experience purchasing pharmaceutical products or medical and surgical supplies will be a strong advantage.
• Good computer literacy, including Microsoft Excel and Word.
• Strong negotiation, analytical, and supplier-management skills.
• Knowledge of pharmaceutical and medical product specifications, storage requirements, and expiry-date management.
• Accuracy, integrity, and the ability to maintain confidential commercial information.

Key Responsibilities

• Manage procurement activities for pharmaceuticals, medical consumables, surgical instruments, and other clinical supplies.
• Source, evaluate, and negotiate with approved pharmaceutical and medical suppliers.
• Obtain and compare quotations, prepare purchase orders, and follow up on deliveries.
• Coordinate with pharmacy, medical, nursing, operating theatre, dialysis, and finance departments to identify purchasing requirements.
• Verify product specifications, registration or approval documentation where applicable, batch details, expiry dates, and supplier compliance.
• Monitor stock levels, reorder requirements, supplier lead times, and slow-moving or near-expiry items.
• Maintain approved supplier lists, purchasing records, price comparisons, and procurement reports.
• Ensure compliance with hospital purchasing procedures, delegated approval limits, and applicable regulations.
• Identify opportunities to reduce purchasing costs without compromising patient safety or product quality.
• Maintain effective relationships with suppliers and internal departments.
• Support inventory planning to minimize stock shortages and unnecessary overstocking.
• Maintain accurate purchasing documentation and confidential commercial information.

Required Skills

• Procurement and purchasing management.
• Supplier sourcing, evaluation, and negotiation.
• Knowledge of pharmaceutical and medical supply purchasing.
• Inventory control and stock monitoring.
• Understanding of product specifications, batch details, and expiry management.
• Microsoft Excel and Word proficiency.
• Analytical thinking and cost-comparison skills.
• Good communication and coordination abilities.
• Strong attention to detail and accuracy.
• Integrity, confidentiality, and professional responsibility.
• Ability to coordinate with multiple hospital departments.
• Commitment to maintaining product quality and patient safety.

Salary & Benefits

• Salary details have not been specified in the vacancy announcement.
• Opportunity to work in a hospital procurement environment.
• Professional exposure to pharmaceutical and medical supply purchasing.
• Opportunity to develop procurement, supplier-management, and inventory-control skills.
• Additional employment benefits and conditions have not been disclosed.

How to Apply

Interested and qualified candidates should submit their updated CV along with the contact details of two non-related referees within seven working days of the advertisement.

Application Email: recruitment@sethmahospitals.com

Postal Address:

Senior Human Resources Manager

Sethma Hospitals (Pvt) Ltd

No. 36, Queen Mary’s Road

Gampaha, Sri Lanka

Applicants should highlight their relevant purchasing or procurement experience, educational qualifications, computer skills, and experience with pharmaceutical or medical supplies.

Important Notes

• Applicants must possess G.C.E. Advanced Level qualifications, preferably in the Science or Commerce stream.
• A relevant professional qualification in procurement, purchasing, supply chain management, logistics, pharmacy, or business administration is an advantage.
• A minimum of two years of relevant purchasing or procurement experience is required.
• Experience in pharmaceutical or medical and surgical product procurement is a strong advantage.
• Proficiency in Microsoft Excel and Word is required.
• Applications must include an updated CV and contact details of two non-related referees.
• Applications should be submitted within seven working days of the advertisement.
• Salary and additional employment benefits have not been specified.
• The job location is Gampaha District, Sri Lanka.