Confidential Secretary

Confidential Secretary – V S Informations Systems (Pvt) Ltd

Job Title: Confidential Secretary
Company: VS Informations Systems (Pvt) Ltd

Job Category: HR & Administration, Private Jobs

Job Location: Colombo, Sri Lanka

Job Overview

VS Informations Systems (Pvt) Ltd is seeking a highly organized, trustworthy, and professional Confidential Secretary to provide confidential secretarial and administrative support to the Board of Directors and the Managing Director. This is an excellent opportunity for candidates with strong coordination, documentation, and communication skills who can maintain the highest level of confidentiality while supporting senior management.

Position Details

Position: Confidential Secretary

Company: VS Informations Systems (Pvt) Ltd

Job Location: Colombo, Sri Lanka

Employment Type: Full-Time

Industry: Information Technology

Job Category: HR & Administration, Private Jobs

Company Overview

VS Informations Systems (Pvt) Ltd is a well-established Sri Lankan technology company providing innovative information technology solutions to a wide range of clients. The company is committed to operational excellence, professionalism, and delivering high-quality services while fostering a productive and collaborative work environment for its employees.

Qualifications & Experience

• Qualification in Secretarial Practice, Business Administration, Management, or a related field.
• Minimum 2–3 years of experience in a secretarial, executive assistant, or administrative role.
• Excellent written and spoken English communication skills.
• Strong minute-writing, coordination, and documentation skills.
• Proficiency in Microsoft Office applications including Word, Excel, PowerPoint, and Outlook.
• Detail-oriented, trustworthy, and able to work independently.
• Strong organizational and time management skills.
• Ability to handle confidential information with discretion.

Key Responsibilities

• Provide confidential secretarial and administrative support to the Board of Directors and the Managing Director.
• Coordinate board and committee meetings, including scheduling, agenda preparation, and document circulation.
• Prepare and maintain board minutes, records, correspondence, and confidential documents.
• Track and follow up on board action points and submissions.
• Manage calendars, appointments, and communications involving directors and senior management.
• Assist in preparing presentations, reports, and briefing materials.
• Maintain organized filing and document control systems.
• Handle sensitive information professionally while ensuring strict confidentiality.

Required Skills

• Secretarial Administration
• Executive Support
• Minute Writing
• Board Meeting Coordination
• Document Management
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Business Communication
• Time Management
• Organizational Skills
• Attention to Detail
• Confidentiality and Professionalism

Salary & Benefits

• Attractive remuneration package.
• Professional working environment.
• Opportunity to work closely with senior management and the Board of Directors.
• Career development opportunities.
• Exposure to corporate governance and executive administration.

How to Apply

Interested candidates should submit their CV to the Group Head of Human Resources.

Important Notes

• Applicants should possess relevant qualifications and the required experience.
• Strong English communication skills are essential.
• Candidates must demonstrate professionalism, integrity, and the ability to maintain confidentiality.
• Only shortlisted candidates will be contacted.
• Early applications are encouraged.